With most countries of the world heading to apply lockdown measures for the second time due to the second wave of the Coronavirus pandemic, it seems that the remote work experience continues for most employees and will not end soon, after many companies confirmed that their employees will work from home during the first quarter of 2021 on the least.
This means that applications such as: Slack, Microsoft Teams, and Zoom will capture the attention of employees who have been working from home for a period of time, so if you use the Slack application in particular to communicate with your colleagues in the company, it is important to implement some procedures, such as: Change Privacy settings, and set some restrictions on notifications, etc. to maintain your privacy.
Below we will know how you can customize Slack to maintain your privacy:
How does Slack collect data?
The business model of the Slack application differs greatly from the tracking and advertising settings followed by companies, such as Google and Facebook, as the application reaps its profits through paid subscriptions, with the ability to create free accounts, but with limited features.
There is information that is automatically generated through the use of the application only, such as: information about when and how to use the application and includes: the type of device and operating system that you log in from, your IP address, and the types of files that you share, and the Slack application may also obtain some information about you. Depending on the third-party services that you associate with the application, such as: Google Drive or Calendar.
How to control what your boss can see and what he cannot see:
Part of Slack’s success comes from being a useful store of information, as the app does not delete quick updates and messages, allowing you to search for and read them at a later time. This also applies to free accounts, but only a certain number of messages can be searched.
The owners of workspaces – often the business owner – can specify the period of storing messages and set restrictions on the information that the employee can or cannot access in the future, and there is also an option for the workspace administrator to specify the messages and files that will be automatically deleted after a specific period of time by customizing them. In every channel or direct messages.
There are also controls on who can access the messages within the company, as the conversation data can be exported in some circumstances, such as: investigation procedures, or for audits, and how the data is extracted can depend on the type of service subscription that the company owns.
It is also possible for anyone in the Slack application to know how much they use it, through the (Analytics page), where it is possible to know the number of messages that were sent in the work space and popular public channels, in addition to the ability to search for specific people and see how many messages they sent in the last 30 days Days when they were active.
So how can you maintain your privacy when using the app?
So far, the application has only been exposed to a data breach once and that was in 2015 when the application had only half a million users, and since then, the application has not been exposed to any breach due to the strict measures taken by the company to preserve the data of its users.
But the biggest risk that many people who use Slack face is using weak passwords and not activating the two-factor authentication feature in their accounts. Although using strong passwords and activating the two-factor authentication feature can help you protect your account, it is also worthwhile to think about the data that you share. Via the app and with whom.
You should also customize the incoming notifications, as you can customize this in the settings and preferences menu of the application, and select to receive specific notifications, and you can also set the option to pause notifications at certain times of the day.